Why you should outsource to a bookkeeper instead of hiring one

Running a business involves juggling many responsibilities, and managing your finances is one of the most critical tasks. Effective bookkeeping ensures that your business runs smoothly, remains compliant with tax regulations, and provides accurate financial insights for decision-making. However, deciding whether to hire an in-house bookkeeper or outsource to a professional bookkeeping service can be challenging.

This blog explores why outsourcing your bookkeeping might be the best choice for your business.


Expertise and specialisation

Outsourcing your bookkeeping allows you to tap into a pool of experts with extensive industry experience. Unlike an in-house bookkeeper, who may only have experience with a single business, outsourced bookkeepers handle the finances of multiple clients across various sectors. This breadth of experience means they are familiar with your industry’s specific financial challenges and requirements.

Furthermore, outsourced bookkeeping services often employ professionals with advanced certifications and training. This ensures that your financial records are managed by individuals who stay updated with the latest accounting standards and practices. With an outsourced bookkeeper, you benefit from a higher level of expertise without investing in ongoing training and development for an in-house employee.



Hiring a full time in-house bookkeeper can be a significant expense, especially for small and medium sized businesses. In addition to salary, other costs to consider include employee benefits, training, and office space. According to the Chartered Institute of Personnel and Development (CIPD), the average cost of hiring a new employee in the UK is around £3,000, not including the annual salary.

Outsourcing your bookkeeping eliminates these additional costs. You pay for the services you need when needed, making it a more flexible and cost-effective solution. This scalability is particularly beneficial for businesses with fluctuating workloads or seasonal demands. You can adjust the level of bookkeeping support to match your business needs without the financial burden of maintaining a full time employee.


Access to advanced technology

Professional bookkeeping services often use the latest cloud accounting software, such as Xero, to manage clients’ finances. Cloud accounting offers numerous benefits, including real-time access to financial data, enhanced security, and streamlined collaboration between you and your bookkeeper.

Outsourcing your bookkeeping allows access to these advanced tools without investing in expensive software or hardware. Cloud accounting platforms also provide automated features that can save you time and reduce the risk of human error. For example, automated bank feeds and invoice processing can significantly streamline your bookkeeping processes, allowing you to focus on growing your business.

Improved accuracy and compliance

Maintaining accurate financial records is essential for complying with tax regulations and making informed business decisions. Outsourced bookkeepers are well versed in the latest tax laws and accounting standards, ensuring that your financial records are accurate and current.

In contrast, an in-house bookkeeper may lack the expertise or resources to stay current with regulatory changes. This can lead to errors and compliance issues, which can be costly and time consuming. By outsourcing your bookkeeping, you can have peace of mind knowing that your finances are in the hands of experts who prioritise accuracy and compliance.


Enhanced focus on core business activities

Managing your own bookkeeping or overseeing an in-house bookkeeper can be time consuming and divert your attention from other critical aspects of your business. By outsourcing your bookkeeping, you free up valuable time and resources that can be better spent on growing your business, developing new products or services, and improving customer satisfaction.

Outsourced bookkeepers work efficiently and independently, requiring minimal supervision from you. This allows you to focus on your core business activities with the confidence that your financial records are being expertly managed.


Flexibility and scalability

One of the most significant advantages of outsourcing your bookkeeping is its flexibility. Whether your business is growing rapidly or experiencing a slow period, an outsourced bookkeeper can scale their services to match your needs. This flexibility is particularly valuable for startups and small businesses with inconsistent workloads.

With an outsourced bookkeeping service, you can easily increase or decrease the support you receive without the hassle of hiring or laying off employees. This adaptability ensures that you always have the right level of bookkeeping support for your business, regardless of your current circumstances.


We can help

Outsourcing your bookkeeping provides numerous benefits, from cost savings and access to advanced technology to improved accuracy and flexibility. By choosing to work with a professional bookkeeping service, you can ensure that your financial records are managed by experts who understand the unique needs of your industry. This lets you focus on what you do best – running and growing your business.

At Pearson May, we offer comprehensive bookkeeping services tailored to your needs. Our experienced team uses the latest cloud accounting software, such as Xero, for accurate and efficient financial management.

Contact us today to learn how we can help you streamline your bookkeeping and achieve your business goals.

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